Job Title: Intern, Fundraising Events
Department: Event Support
Reports To: Fundraising Events Manager
FLSA Status: Unpaid (Educational Credit)
This position provides an opportunity to earn college credit while providing valuable donor event management and fundraising process skills, and providing hands-on assistance to the Development department during the zoo’s busy summer season.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
- Provide administrative support to the Fundraising Events team, including taking and returning phone calls, helping with mailings, and filing.
- Assist Jungle Party team on the evening of Jungle Party (Friday July 11), and the week leading up to it.
- Assist Procurement Coordinator in the organization of 400+ auction items, including tagging items, printing and framing descriptions, and setting up items on auction day.
- Help coordinate Jungle Party work week, overseeing a variety of volunteers and prep tasks.
- Perform a variety of detail-oriented tasks to ensure event preparedness.
- Assist with stewardship and cultivation events.
- Work with a high level of service, communication, and teamwork. This will include balancing multiple tasks and requests at one time.
- Represent the Development department at private and public events as requested.
- Act as a liaison between donors and guests and the Development department as needed, primarily via telephone and email.
- Interact with staff, volunteers, clients and zoo guests in a professional and ethical manner.
- Perform general event-related administrative duties: compose correspondence, data entry, filing, working with Raiser’s Edge and Auction Maestro databases, Outlook, Word, Excel and Publisher.
- Ability to work a flexible schedule including weekends and evening hours.
- Ability to work independently and as part of a team.
- Communicate event needs to and work with zoo’s event team, including placing orders, coordinating arrivals and departures and submitting payment requests.
- Provide information and assistance to donor/clients in person and on the phone including, but not limited to, general zoo information, directions and event timelines.
- Work with Development staff to successfully plan all details of an event, start to finish.
- Perform other duties as assigned.
This internship will run from mid-April to end of August. The expected work hours are 10-15 hours per week for April and May and 25-30 hours per week for June and July, and up to 10 hours per week in August.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Currently earning a degree in related field; or three to six months related experience and/or training; or equivalent combination of education and experience. Applicant must have ongoing support from the scholastic institution issuing college credit.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively with clients, staff, volunteers and vendors via telephone, email and in-person.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
Ability to solve practical problems and deal with a variety of unique situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
Washington State Driver’s License.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include peripheral vision. Must be able to comfortably maneuver on grounds at night and/or without much light.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; and risk of electrical shock. The noise level in the work environment is usually moderate. The noise level can be loud to very loud during Concerts and Jungle Party season.
Intern is encouraged to enter the internships with goals in mind and communicate those goals to staff members so they can assist with fulfillment of those goals. Upon conclusion of internship, the intern will receive a 90 day review with supervisor, certification of time spent for credit towards educational degrees and work experience, and a letter of recommendation.