Student Job Opportunity – CIEP Student Assistant

UW International & English Language Programs is looking for a student assistant. The primary unit to be served is the Campus Intensive English Programs, assisting and reporting to the Director of Student Services. We are a busy office, serving over 700 international students per quarter, and are looking for someone who: has an interest in working with and on behalf of international students, is good with details, is able to work both independently and as part of a team, is able to handle a complex and busy work environment, and is willing to ask questions.

Please e-mail your resume along with a letter of interest to Dina Johnson (djohnson@pce.uw.edu) by 5:00 pm, Thursday, April 30 2015.

Position responsibilities:

  • Maintain e-mail correspondence with students
  • Manage mentoring program
  • Assist with tracking student attendance and send attendance emails
  • Assist with tracking other student data as requested
  • Respond to sponsored student requests to provide admission and enrollment extension letters
  • Report out-of-the-ordinary questions and special student situations to the Director of Student Services for advice about how to proceed.
  • Maintain the CIEP blog and Facebook sites and make regular program posts.
  • Lead student workshops when requested – Applying for College; Conversation Club, etc.
  • Assist with record-keeping for sponsored students (Financial Guarantees, Promissory Notes, Mid-Quarter reports, Final grades, etc.)
  • Arrange equipment and sometimes rooms for weekly student information sessions; develop announcements for students; and maintain documentation of sessions
  • Create informational handouts and presentations on topics of interest to International students
  • General administrative support, including: making copies, files, printing file labels, filing, receptionist coverage, creating correspondence, information packets, certificates, data compilation, data entry
  • Word processing; Excel.
  • Assist the IEP Academic Advisor and Director of Campus Programs as needed
  • Assist with Orientation activities that are often held during academic breaks

Dates:  Must be able to start by week of June 1st, continue through at least June 2016

Hours:  Must work 16 to 19.5 hours per week, spread over four to five days per week.

During school breaks could be up to 40 hours/week (full-time)

Rate:  $11.00 per hour

Position qualifications and requirements:

  • Currently enrolled as a UW student through June 2016
  • A commitment to helping the organization serve students in a timely and professional way; a strong interest in student services
  • Interest in cross-cultural communication
  • Highly developed organizational skills
  • Able to think on feet, ready to adapt to changes and situations as they come up
  • Strong attention to detail
  • Good communication skills with students, instructors, and staff
  • Proficient with English language; other language knowledge helpful
  • Experience with Facebook and blogs
  • Experience studying a second language, living or studying abroad and/or interacting with international students in the U.S.
  • Able to follow directions and clarify procedures, perform tasks with accuracy and attention to detail, and follow through on tasks assigned
  • Willingness to contribute ideas and expertise to improve student services
  • Familiarity with MS Word, PowerPoint, and Excel
  • Familiarity with fax machines, email, and copying machines in a business setting
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