Student Job Opportunity – Student Immigration and Activities Assistant

UW Educational Outreach is looking for a Student Immigration and Activities Assistant. The primary unit to be served is UW International & English Language Programs (IELP). This position will assist and report to the Manager of International Student Advising. We are a busy office, serving over 700 international students per quarter. We are looking for someone who is friendly and outgoing, has an interest in working with international students, is able to work both independently and as part of a team, takes initiative, and is a quick learner able to handle a complex and busy work environment.

Please send your resume and cover letter via email to Marissa Dioso ( by 5:00 pm on Thursday, April 30, 2015.

Dates:  Must be able to start by week of June 1st; continue through at least June 2016

Hours:  Must work 16 to 19.5 hours per week, spread over four or five days a week

During school breaks could work up to 40 hours/week (full-time)

Rate:  $11.00 per hour

Position responsibilities:

  • Plan, advertise, and implement IELP student activities and events; independently serve as the primary contact and facilitator for events
  • Assist with IELP Orientations and End-of-Quarter Ceremonies
  • Create, edit, and distribute bi-weekly student e-newsletter
  • Maintain e-mail correspondence with students in a timely and professional manner
  • Co-plan and facilitate IELP Student Council meetings
  • Update all student contact information changes with registration office and in immigration database
  • General administrative support including, but not limited to: making copies, filing, receptionist coverage, creating flyers, assembling information packets, preparing certificates, preparing mailings, data compilation, and data entry
  • Maintain IELP Twitter account
  • Reserve event/reception spaces
  • Make U-CAR reservations
  • Assist the IELP Student Services staff as needed

Position qualifications and requirements:

  • Currently enrolled as a UW student through June 2016
  • Fluent English speaker with excellent oral and written communication skills
  • S. Citizenship or Legal Permanent Residency (required for working within immigration database)
  • Work on some pre-determined evenings and weekends during the quarter
  • An outgoing personality and a strong interest in student services and cross-cultural communication
  • Ability to work in a fast-paced environment, think on feet, be ready to adapt to changes and situations as they come up, be flexible, and have a sense of humor
  • Experience studying a second language, living or studying abroad and/or interacting with international students in the U.S.
  • Highly developed organizational skills
  • Event planning experience
  • Ability to follow directions, ask clarification questions, perform tasks with a high level of accuracy and attention to detail, and follow through on tasks as assigned
  • Comfortable with and competent at public speaking
  • Familiarity with MS Word, PowerPoint, Publisher, Excel, and social media
  • Familiarity with fax machines, email, and copy machines in a business setting
  • Possession of valid driver license and good driving record
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