Volunteer Leadership Opportunities

The UW Foundation has an exciting opportunity for UW students. SPEP (the Student Philanthropy Education Program) is entering its sixth year on campus, and is recruiting for 10 leadership positions (descriptions below). SPEP’s mission is to educate students about the impact of philanthropy and to provide leadership opportunities for students.

Why apply for a leadership position?

  • FREE FOOD always!
  • Employers look for leadership experience
  • Alumni networking opportunities and mentorship
  • Volunteer/service experience
  • Insider knowledge of UW Foundation/UW events
  • Non-profit work and event planning

The service period is September 2015- June 2016, with a mandatory offsite leadership retreat in Leavenworth WA, June 18-20th. All costs covered by program.

Please send back the following before May 17th at 11:59 pm to secure your ideal interview spot. Times are first come first serve:

  • Which position(s) you are interested in – see position descriptions below
  • Available interview times (morning of Thursday, May 21st, Tuesday, June 2nd, and midday, Thursday, June 4th)
  • Resume
  • Cover letter (1 pg max)
  • (Unofficial) Transcript
  • Whether or not you are able to attend the mandatory leadership retreat June 18th-20th

If you have any questions, feel free to contact either Monica McDonald or the current Chair, Mourya. Good luck!!


Position Descriptions:

ADMINISTRATION DIRECTOR

• Maintain convenient monthly meetings with Chair and PM

• Include all discussed action items for all Council members on notes

• Send out committee notes after both leadership and council meetings, within 2 days- Send both the notes and the meeting times out to spepmail@uw.edu.

• Track Council member Committee involvement- take attendance at each meeting

• Take detailed and organized meeting notes

• Maintain a SPEP calendar

• Assist in planning SPEP events

• Spend no less than 1 hour a week in the SPEP office (located on the 1st floor of the UW Tower)

• Note the progress on action items and projects in notes

• Attend all Council meetings

CHAIR

• Help PM create agenda and lead SPEP Strategic Annual Planning Retreat

• Articulate SPEP’s vision to UW Foundation staff, council members and student body

• Lead all Council meetings

• Lead and manage Dawg Daze tours

• Assist in planning SPEP events

• Maintain convenient weekly meetings with UW Foundation staff

• Present successes to UW Foundation staff if requested

• Maintain monthly meetings with all other leadership members

• Spend no less than 2 hours a week in the SPEP office (located on the 1st Floor of the UW Tower)

• Maintain the culture and chain of command in SPEP

• Help plan SPEP social events to facilitate member integration

• Ensure all SPEP commitments and projects are managed properly

• When necessary take the lead on major projects

• Facilitate future leadership cultivation

• Attend all council meetings

• Prepare Annual Review to present to PM and next year’s council at Retreat.

SOCIAL MEDIA DIRECTOR

• Maintain convenient monthly meetings with Chair and PM

• Develop and implement a Social Media strategic plan for 2015/2016

• Manage and regularly post on the SPEP Facebook and Twitter pages

• Assist in planning SPEP events

• Create one campaign per quarter to engage facebook/twitter/instagram followers

• Post each council meeting in “Team SPEP” on facebook

• Manage SPEP listserv “SPEPmail”, adding all new members.

• Ensure that both the “SPEPmail” and “Team SPEP” on facebook include all members.

• Work with Admin director & Volunteer Director to update member contact sheet.

• Work to support other leadership members’ needs to assist with events, marketing, and recruitment

• Attend all council meetings

• Spend no less than 1 hour a week in the SPEP office (located on the 1st floor of the UW Tower)

EVENTS DIRECTOR and ASSISTANT EVENTS DIRECTOR

• Maintain convenient monthly meetings with Chair and PM

• Manage the Events Committee

• Plan, project manage/delegate, and implement each quarterly event (Purple Palooza, Networking Night, Philanthropy Day)

• Assist Chair in organizing socials for SPEP members

• Keep the PM and leadership informed of all budget updates on a monthly basis

• Delegate events tasks to leadership members

• Attend all council meetings

• Spend no less than 1 hour a week in the SPEP office (located on the 1st floor of the UW Tower)

FINANCE DIRECTOR

• Keep leadership and the PM informed of all money spent by creating and submitting monthly and annual reports

• Perform budget forecasting; as it pertains to SPEP’s weekly, monthly and quarterly allocations and needs

• Ensure that all funds collected are recorded and turned in to the UW Foundation Staff

• Maintain meetings as needed with Chair

• Maintain monthly meetings with UW Foundation staff to compare budget notes and/or reconcile the budget

• Attend all council meetings

• Maintain and organize all metrics data collected for program, events, social media, and volunteering

GRAPHIC DESIGN DIRECTOR

• Maintain convenient monthly meetings with Chair and PM

• Manage the MarCom Committee

• Take part in on all SPEP communications (written, verbal, presentations)

• Assist in planning SPEP events

• Work with other leadership members to design, create, and publish marketing material for recruitment, events, tabling, or other needs

• Create and implement new and engaging campus engagement strategies with the Outreach Director and Volunteer Director

• Spread the word about SPEP

• Attend all council meetings

• Spend no less than 1 hour a week in the SPEP office (located on the 1st floor of the UW Tower)

OUTREACH DIRECTOR

• Maintain convenient monthly meetings with Chair and PM

• Spend no less than 1 hour a week in the SPEP office (located on the 1st floor of the UW Tower)

• Lead outreach to campus departments with assistance from the Chair and PM

• Assist in planning SPEP events

• Manage Fall and Spring recruitment efforts, working closely with the Volunteer Director

• Organize regular campus engagement opportunities

• Create and implement new and engaging campus engagement strategies with the assistance of the MarCom Director and Volunteer Director

• Lead campus and community outreach by engaging with other campus organizations and departments with the Chair and/or PM

• Manage Fall donation request campaign, in addition to Philanthropy Day in kind donation solicitation

• Manage relationship with Student Life and ASUW

• Attend all Council meetings

VISUAL MEDIA DIRECTOR

• Maintain convenient monthly meetings with Chair and PM

• Photograph all SPEP events, socials, volunteer opportunities, and other times as needed

• Plan for and implement video strategies into SPEP marketing, outreach, and events

• Edit and manage all SPEP photos in conjunction with Digital & Social Media Director

• Work closely with Graphic Design Director to produce MarCom materials

• Assist in planning SPEP events

• Create educational videos about the Foundation and SPEP, create fun media opportunities

• Publish SPEP photos to SPEP Facebook page within a week of all events

• Work to support other leadership members’ needs to assist with events, marketing, and recruitment

• Attend all Council meetings

• Spend no less than 1 hour a week in the SPEP office (located on the 1st floor of the UW Tower)

VOLUNTEER DIRECTOR

• Maintain convenient monthly meetings with Chair and PM

• Manage the Volunteering Committee

• Provide quarterly (at a minimum) volunteering opportunities for SPEP members both on campus, within the Foundation, and in the surrounding community

• Assist in planning SPEP events

• Organize staffing of volunteer events

• Coordinate SPEP MLK Day of Service

• Work with the Carlson Center to advertise student volunteering opportunities

• Meet regularly with the PM to plan for volunteering at internal Foundation events

• Keep track of all volunteer hours, with assistance from the Admin Director (who has the list of attendees)

• Attend all council meetings

• Spend no less than 1 hour a week in the SPEP office (located on the 1st floor of the UW Tower)

*All leadership positions may have more responsibilities than those listed above.

*Please direct any questions to Monica McDonald at mcdonmon@uw.edu

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